Holiday Schemes Management in Jira
May 27, 2020
Best Jira Reports
June 30, 2020Challenges of Managing Remote Employees in 2023
How to manage employees working from home? The challenges of managing remote employees could distract us, but this is not as scary as it may seem at first glance! A lot of teams nowadays prefer to work remotely and that’s nothing new for the business world. Tracking remote workers is another point of concern, as it is very important to find proper software for remote planning & collaboration
In today’s business world, with the improved ability of technology to connect people all over the world, it is becoming increasingly commonplace to have remote employees. Whether you have a team of 20 or 200, you may be facing challenges regarding the management of remote employees.
We are glad to introduce you to ActivityTimeline from Reliex for remote resource planning and tracking.
Challenges of Managing Remote Employees
Managing a remote workforce can be a challenge for any business owner. Moreover, traditional ways of managing employees don’t always work with a remote team. As such, you must have the right tools in place to keep everyone on the same page. Among the main challenges we can name:
- Communication problems ( including time zone differences, lack of convenient communication tools, etc.)
- Project Management / Task scheduling difficulties
- The ability to stay on the same page with all teams, a trustful work environment
- Tracking / Reporting
- The ability to control work overload, as well as widespread work underload
With the help of modern technologies, the communication gap in remote environment is no more a headache. Lots of remote, and in-office teams use a huge variety of communication tools. Among the most popular:
- Zoom, Hangouts, Microsoft Teams (for daily stand-ups and chats)
- Slack ( for corporate secure chatting)
- Google Docs and Google Spreadsheets (for among multiple people/teams), Google Drive, or Dropbox (for long-term sharing), Slack, and Emails (for quick file sharing).
This list of challenges can be expanded, but the main ones stay the same. Modern problems need modern solutions, so we can recommend one more tool that will help to solve almost all the problems mentioned above.
Manage Remote Workers with Jira
Project management software can be a huge help in the workplace – especially when you have remote workers. It allows you not only to assign and monitor tasks but also makes it easier to collaborate with your remote team members.
Jira Software has always been a user-friendly project management solution created by Atlassian. It is used to manage teams and projects in different ways. Jira offers bug and issue planning & tracking, prioritization, project management, and various useful add-ons, and has a flexible and intuitive interface. It suits teams and companies of different types and sizes.
Jira Boards provide great visualization of tasks, assignees, and time frames. It’s easy to see the task’s progress or transfer it to another stage:
Users can also log hours directly on issues:
You can also try different reports to track performance:
Atlassian also provides a secure data preservation/sharing tool – Confluence. It has various useful features that help to run documentation, share information, save files, and any kind of needed data.
Jira is a great tool for different operations, but sometimes it lacks resource planning features that can improve the remote work environment and collaboration. Fortunately, Jira provides a great variety of resource management add-ons.
Management of Remote Resources in ActivityTimeline
ActivityTimeline is a resource planning addon for Jira that helps to plan, track, and report on resources/issues/projects. It’s a perfect tool for managing remote teams, as it helps to discover who is doing what and when it will be done, so teams can stage on the same page. The app’s planning Dashboard provides great visualization with the help of timelines.
The Key Benefits of Remote Employee Management with ActivityTimeline:
Manage your remote teams effectively with ActivityTimeline for Jira.
- An online calendar with wide customization possibilities
- Advanced resource management and time tracking
- Tracking employees’ and projects’ progress
- Visualization of the workflow
- Multi timezone support
The Main Dashboard of the application is like a teamwork desk, where you can find all projects with their tasks as well as available resources, both individuals and teams. Here you can assign tasks to the preferable assignee by simple drag-n-drop function. Choose different scopes, set desirable time frames, and control resources workload.
Employees have the possibility to log worked hours for transparency. The application also gives the company culture possibility to assign user positions or skills, making your resource discovery effortless.
You can see all of the planned and ongoing tasks/projects, assign existing and even create new Jira tasks directly from the dashboard. All of the data will be automatically synchronized with Jira.
Observe resources workload on the detailed and more comprehensive views. Track the workload of the separate users in timelines with the help of the special workload indicators. A special Team Panel allows to assign tasks for the whole team and track the team’s total workload:
Users can simply log time on the dashboard, or from the personal workspace available for every user. A personal cabinet is a great option for remote workers, as each of them can observe only their tasks/projects, log work, track worked hours, request vacations, and create plans:
Dealing with the Time Zones
Challenges of managing remote employees also include the problem of different time zones of the remote work teams is a common one, and it can be hard to agree on a time. Different time zones may cause some misunderstandings and communication troubles. Luckily, ActivityTimeline provides time-zone synchronization. It automatically deals with the time zones and displays the task scheduled on the same day no matter if it was scheduled in the US or Europe. The application automatically adds a time shift that compensates for a difference in time zones.
You can also use various internal events or create custom ones: bookings, placeholders, day-offs, sick leaves, and vacations will be great supplementation for remote managers of the offshore teams. When you’re dealing with remote workers, you need advanced holiday planning facilities, so the app can help you with the creation of holiday schemes.
Complete visualization
Working with your remote team management teammates requires a coherent picture of all processes. You’re lucky, as ActivityTimeline provides this opportunity! It also allows you to see the future plans and some may even concern your and the remote teams’ arrangements.
For example, the whole team needs to meet for the sprint planning meeting. Just schedule this event on the Timeline and it will be visible to every employee and remote manager and no one will forget.
With the help of custom events, you may create every event that is needed: calls, meetings, flights, stand-ups even team building! Employees, working remotely, will be aware of all of the scheduled events.
How to Track Remote Employees
With the help of the ActivityTimeline users can create various reports for teams. If you manage remote teams, it’s hard to get a comprehensive picture of the resource workload, whether people in a specified region are over-, or underloaded. The Resource Utilization Report helps to understand who is over, or underloaded. With its help, PMs can see whether they need to reassign tasks to another employee, or a remote team member in another country and in that way maintain work balance.
You will also receive a better understanding and comparison of the workload of various offices and will be able to understand which offices need more or less work.
ActivityTimeline also provides Timesheets, so it’s easy to track logged hours:
If you need to know more about the resources’ workload and progress you are welcome to check more about the Reporting section and different types of reports for your advanced tracking.
Manage remote teams efficiently from anywhere in the world with ActivityTimeline.
Schedule a Demo with our professionals or start a Free Trial to discover more hacks for successful resource planning.
