Consolidating every assignment, meeting and personal commitment in one place frees you from app‑hopping and missed deadlines. With ActivityTimeline’s Google Calendar integration, you can merge your Jira timeline and external events - then sit back as your work‑and‑life roadmap updates itself automatically.
Why Sync ActivityTimeline with Google Calendar?
- Single Pane of Glass
Stop toggling among browser tabs. With your timeline and Google appointments side by side, you’ll never overlook a sprint review or dentist visit. - Transparent Workload Calculation
Imported meetings and “out‑of‑office” blocks feed directly into ActivityTimeline’s workload engine, so capacity forecasts always reflect your true availability. - Automatic Updates
After setup, Google pulls the latest iCal feed roughly every eight hours - no manual refreshing required. - Two‑Way Convenience
Not only can you export Jira issues into Google Calendar, but you can also import your personal and team events back into ActivityTimeline for a complete picture.
Export Your Timeline to Google Calendar
- Generate Your iCal Feed
- Sign into ActivityTimeline and head to My Account → Calendar Integration.
- Click Renew Calendar Link to create a fresh iCal data‑feed URL, then copy it.
- Subscribe in Google Calendar
- Open Google Calendar in your browser.
- Under Other calendars, click the + icon and choose From URL.
- Paste the iCal link into the dialog box and confirm.
- Enjoy a Unified View
- Within minutes (and at each automated refresh), your Jira tasks, sprints and custom events appear alongside every Google appointment in a single interface.
- Toggle your ActivityTimeline layer on or off via the left‑hand calendar list to declutter when needed.
Import Google Events into ActivityTimeline (Cloud Only)
- Enable Import Mode
- In My Account → Calendar Integration, hit Import from Google Calendar.
- Grant access when prompted to approve the handshake between Google and ActivityTimeline.
- Select Desired Calendars
- A checklist of your Google calendars appears - pick the ones you want mirrored on your timeline, then click Update.
- View Aggregated Meetings
- All imported events show up under a consolidated Calendar Events module.
- Drill down to see individual appointments, and watch as those hours feed into your availability metrics.
- Handle Attendance and Worklog Conversion
- If you won’t attend a particular meeting, mark your RSVP as “No” in Google to prevent it from blocking capacity on your timeline.
- To treat past events as time entries, go to Configurations → Timesheet Config and enable Treat External Calendar items as Worklogs.
Best Practices and Limitations
- Refresh Cadence
Google does not allow control over update frequency. Expect new Jira tasks and changed personal events to sync every eight hours or so. - Event Volume
Initial imports pull in up to 500 events; subsequent syncs load the rest. For teams with extensive calendars, allow a full day for complete alignment. - Shared Calendars
If you rely on Google’s shared calendars feature, remember that only the calendars you explicitly select during setup will import into ActivityTimeline. - Conflict Detection
When a new Jira deadline overlaps an imported meeting, ActivityTimeline highlights the clash in your Plan and Track modules - giving you time to rebalance tasks before work grinds to a halt.
Get More Remote‑Team Tips
Integrating calendars is just the beginning. By weaving your Google Calendar into ActivityTimeline, you transform scattered schedules into a single, actionable roadmap - so you spend less time chasing dates and more time delivering results. Start your free trial today and experience hassle‑free calendar synchronization!
