Advanced Roadmaps for Jira: How to Integrate with ActivityTimeline?

Let’s face it – managing a large-scale project is no easy task. You have to take into consideration several details, from setting up the right tasks and tracking them to creating a visual representation of your progress, and much more.

Using Atlassian Jira for project management can be a truly powerful experience. When it’s done right, you can track and manage your entire team’s progress as you work toward a common goal. But if you don’t set up workflows properly from the beginning, you’ll find yourself struggling to keep things on track.

Jira Atlassian offers a variety of ways to visualize your team and project work, so it brings your Jira resource management and project planning to an advanced level. Very often users need multiple tools to fulfill all of the gaps and receive a comprehensive picture of the workflow. If you are looking for an easy way to show your team members, how much work they have done on specific Jira projects, then you are lucky! There is an integration between the two powerful Jira add-ons: ActivityTimeline and Advanced Roadmaps for Jira.

What is Advanced Roadmaps for Jira?

A roadmap is an essential Jira software in Atlassian that helps teams align around their short, medium, and long-term goals. A well-designed roadmap is one that is acknowledged by the team, shared with the stakeholders, and easy to read. Advanced Roadmaps (Portfolio for Jira) best fits this description as it helps teams to stay on the same page during the planning process. It allows you to create a roadmap that is based on work from different boards, projects, and filters. Building your roadmap should be easy, right? Advanced Roadmaps (Portfolio for Jira) is a Jira Software Premium feature, where you can define as many levels of hierarchy as you need.

App provides scalable roadmaps, so users can easily get a “big picture” of the projects and future plans. Create dependencies, try different scenarios, predict possible outcomes to avoid bottlenecks, and track project progress, and teams.

What is ActivityTimeline for Jira?

ActivityTimeline is a comprehensive capacity planning and management Jira software in Atlassian.

The continuous improvement of resource planning is a key imperative for any business, as it enables companies to understand the performance, utilization, and distribution of resources. ActivityTimeline app is built to plan and manage resources in the most efficient way. It provides a wide range of resource planning, management, tracking&reporting facilities.

App сomes in handy during the management of human/non-human resources on both individual and team levels, planning for the short- and long-term periods, tracking time, and meaningful reporting. Enjoy advanced Jira software capacity planning, manage user/team function of workloads, track progress and track resource utilization effortlessly. Understand who is doing what and when it is going to be done.

What are the reasons for using Advanced Roadmaps?

Collaboration between Teams

Increase collaboration within teams by clearly outlining goals and tasks for each team member so that everyone is on the same page.

View for Big Projects

Develop better project plans with a bird’s eye view of your resources, costs, and more to help identify relevant issues before they arise.

Tracking Progress

Progress tracking – insight into resource availability allows you to plan decisions based on actual capacity planning.

Risk Monitor

Monitor risks proactively with options to flag dependencies across multiple projects risking deliverables if not tackled in time.

Who is the ideal user of Advanced Roadmaps for Jira?

Profile of Advanced Roadmaps’ user

Advanced Roadmaps for Jira is an ideal tool for project managers, product managers, and executives who need to plan out the work within their organization.

What company uses Advanced Roadmaps?

It is more suitable for enterprises as it provides a great way to increase collaboration among many teams, visualize changes in timelines easily, track progress faster, monitor risks proactively, and detect any potential issues early on. With Advanced Roadmaps Jira users can also analyze resource utilization data more effectively resulting in more informed decision-making about investments or process improvements that will benefit the whole team.

ActivityTimeline and Advanced Roadmaps for Jira Integration: Quick Guide

These apps perfectly fit companies that manage multiple teams and projects, set up long-term objectives, and need high-level planning across teams.

Integration between Jira Advanced Roadmaps & ActivityTimeline is fairly easy & straightforward, yet it unlocks a tremendous amount of value for anyone that uses this two Jira software. It will help to improve your Jira resource management and planning capabilities.

By integrating Advanced Roadmaps for Jira software & ActivityTimeline Jira software, you will be able to:

• Load Shared Teams from Advanced Roadmaps app into ActivityTimeline
• See changes in plans in both tools (i.e. 2-way sync between 2 plugins)
• Allocated tasks & see the capacity of teams from Jira Advanced Roadmaps in ActivityTimeline

Firstly, we need to make sure that we have shared teams set up in Advanced Roadmaps, so go to Plans -> View Shared Teams:

Double-check if you have all your teams created and properly configured.

Once this is done, open ActivityTimeline Configuration -> Jira Integration -> from the dropdown choose “Start Date” & “Due Date”:

Don’t forget to refresh the tickets after you configured the fields. Sometimes, Advanced Roadmaps could be configured to use Target Start/End instead of Start/Due date, if that’s the case, choose them from the dropdown.

After this, go to ActivityTimeline 3rd Party Integrations -> Choose Advanced Roadmaps:

Enter your Email & click on the “Create Token” link, this will redirect you to the page where you can create an Atlassian Token, which will work as a password for the integration. It’s recommended that the person who does this have Full Jira Administrator permissions:

Once created, copy the token and use it as a password on the previous page.

Great, you’re almost there! Click on the link to load your Advanced Roadmap teams:

Now, return to ActivityTimeline Configuration -> Jira Integration -> Click on “Show Advanced Configuration”:

Choose the name for the new Team field that will be added to your Jira Issue Screens. This will be used to assign tickets on a team level both in ActivityTimeline and in Advanced Roadmaps:

Lastly, we need to add this new field to Advanced Roadmaps, so go to Plans -> Fields -> Manage Custom Fields:

Choose to add a new custom field and find AT Team field in the list:

That’s it!

Now you have fully integrated Jira Advanced Roadmaps & ActivityTimeline, where any change in one app will result in the same change in the other one:

You can now properly see the resource utilization & available capacity in ActivityTimeline based on your project plans in Jira Advanced Roadmaps. Learn more about Jira resource management and manage your team’s resources effortlessly!

The roles of ActivityTimeline and Advanced Roadmaps in Jira

ActivityTimeline allows users to efficiently plan and manage resources in the most optimal way. It provides a wide range of resource planning, management, tracking & reporting features which allow you to understand who is doing what and when it will be done. Advanced Roadmaps on the other hand help teams align around their long-term goals by providing an easy-to-read roadmap that can be shared with all stakeholders involved in the project. These two tools are both powerful Jira add-ons that work together perfectly allowing for comprehensive visualization of your progress while helping you stay organized throughout any project.

How to use ActivityTimeline and Advanced Roadmaps in Jira Software?

The roles of ActivityTimeline and Advanced Roadmaps in Jira: ActivityTimeline allows users to efficiently plan and manage resources in the most optimal way. It provides a wide range of resource planning, management, tracking & reporting like capacity reports or planned vs actual reports. Advanced Roadmaps on the other hand help teams align around their long-term goals by providing an easy-to-read roadmap that can be shared with all stakeholders involved in the project. These two tools are both powerful Jira add-ons that work together perfectly allowing for comprehensive visualization of your progress while helping you stay organized throughout any project.

Final Thoughts

Integrating ActivityTimeline and Advanced Roadmaps can be an extremely powerful way to take your project management capabilities to the next level. With this integration, you can gain insight into resource availability, monitor risks more proactively before they become a problem, quickly create dependencies between different projects across teams that share similar objectives or goals, and even visualize team progresses within a unified timeline. All in all, integrating these two apps will be beneficial for any organization looking for better resource planning options.

FAQs

What is Advanced Roadmaps in Jira?

Advanced Roadmaps is a premium feature that helps teams align around their short, medium, and long-term goals. Advanced road maps provide users with an easy-to-read visual representation of the progress they have made on their projects while making it easier to identify any potential risks or delays.

What is ActivityTimeline?

ActivityTimeline is a comprehensive resource capacity planning and management app in Atlassian Jira software that provides advanced features such as resource planning, tracking & reporting functions allowing users to understand who is doing what and when and have a good approach to projects even in a Hybrid project. This app allows companies to manage multiple teams and cross projects more efficiently by providing them with insight into resource availability along the way.

How to access Advanced Roadmaps?

Advanced Roadmaps is a premium feature and can be accessed through the Plans tab in your Jira navigation bar. With Enterprise licenses or Premium Jira Cloud Advanced Roadmaps will be accessible.