Jira Multiple Teams and One Project – How to Plan Work?

Resource planning in Jira includes various collaboration techniques – multiple teams working on the same project, multiple projects, or one team working on a single project.

What if you have multiple teams all working on the same Jira project? You might have heard of this scenario. It’s not uncommon that a Jira project equals a product, so several teams work on the big features that are not connected but are the product parts.

This is why we’ve decided to help you out by providing you with a simple and effective solution on how you can manage Multiple Jira Teams and a Single Project in the best way. Read our guide to learn how to manage a single project in Jira, but with multiple teams working on it.

Manage Multiple Teams within a Single Project with ActivityTimeline

A resource management tool must help a team to stay on the same page with various users, especially when it comes to working within a single project. ActivityTimeline is a resource management app for Jira that covers such needs.

Sometimes managers need the additional help of the add-ons when it comes to resource planning in Jira, so we want to share great resource management tips on how to create a plan with ActivityTimeline.

The app provides a planning dashboard with users’ timelines that show who is doing what and when. You can switch between different views with a help of the Team Panel – observe only user/team timelines, or receive a combined view of different teams.

In case of only one project and multiple teams working on it, we can use epics as sub-projects boards for each team with a bigger scope of work and create epic sub-tasks. That will ease task management and navigation. Let’s imagine, that we have Android and iOS teams working with the same-named sub-projects within a single project.

Enjoy advanced epic management in ActivityTimeline. If a user clicks on the epic dialogue he/she receives an expanded view of the epic progress, estimate, and sub-tasks:

Schedule tasks directly from the epic dialogue so you’ll not lose anything:

How to Handle Jira Multiple Teams – One Project Simultaneously?

The key feature which you need while managing multiple projects or teams is a clear visualization of the workflow. Users can get a single Dashboard with all of the different projects and tasks as well as Individual and Team Timelines?

ActivityTimeline gives a clear picture of who is doing what and how long, represents team and individual workloads, and reflects the projects’ progress and resource availability. Assign and create Jira issues directly from the Dashboard, observe all resources and issues connected to the specific Jira projects, and understand their success, distribute workload most pleasantly to avoid over-, or underload.

Management of multiple teams should not be a struggle, so ActivityTimeline delivers extensive visualization in order to help to manage your teams effectively.

Get clear visibility in Jira with ActivityTimeline

When we ask clients about their main pains during teams management the answers are almost the same:

• Can’t get a comprehensive picture of teams/projects;
• Lack of clear visibility across projects, can’t keep track of related tasks and teams;
• Complicated tracking of projects progress, and updates.

A comprehensive picture of teams/projects: the app provides a planning dashboard with all teams, projects, and tasks. Use different timeframes, custom events, track the resources’ workload. The data is fully synchronized with Jira.

Set up project teams which will be created automatically, based on the information in the system about resources’ involvement. This feature allows us to follow interconnections between people and projects better, as well as to create teams in a few minutes.

Lack of clear visibility: as you’ve already seen, users can effortlessly get a cross-project view across multiple teams. As an example: by developing two different versions in different projects – for Android and iOS, the manager can easily track their progress:

Track Multiple Teams within a Single Project

The resource management app for Jira also covers users’ needs in tracking and timesheets. ActivityTimeline’s reporting module helps to understand users’ activity and worked hours even if all of the teams work on a single project.

Just choose the needed values: time frames, teams, and type of the timesheet report, you can even group timesheets by epics for your convenience:

Management of multiple teams within a single project in Jira is a common situation and it’s not problematic if you have the right resource management tool. With the help of epics, you can divide big volumes of work and assign teams to them.

Another “must-have” while managing multiple projects is reporting. Reports help to understand some values which cannot be seen with the naked eye and to improve your productivity. The app provides many of them: Workload, Worklog, Planned vs Actual Reports, and many others. They are unique, users can bookmark and share them with their colleagues and export them to Excel files.

Let’s take a use case. The user is assigned to 2 projects equally, she needs to pay 50% of the time to one and 50% to another project. With the help of the Project Resources Report, we can see, for example, how much of Gwen’s time is dedicated to both projects.

The report has shown, the time is not distributed properly and Design Project takes too much of Gwen’s time, so it should be fixed and she will pay attention to another project respectfully.

Enjoy resource planning in Jira and discover more useful resource management tips with us! Have you heard about How to Understand Jira Resource Utilization?