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How to Understand Jira Resource Utilization?

How to Understand Jira Resource Utilization

Jira resource utilization is an integral part of successful project management. Jira heavily concentrates on projects and tasks, but when it comes to comprehensive Jira resource management we find out that we lack some capabilities. If you manage dozens or hundreds of people you need additional tools to cope with multiple teams. Luckily, Jira provides great add-ons to help with such issues.

What is Resource Utilization?

Resource utilization is a key performance indicator that measures the performance (users workload) over capacity (users availability). Resource utilization help to use resources more effectively.

The nature of the project can change in unpredictible time, and even the best team and resources in the world can fail if the resource is not utilized correctly. Project managers must make project planning decisions in advance. Their job is to make the project successful on budget. Espesially when managing the billable tasks. And resource utilization can make a success.

An example of resource utilization is resource planning by maximising their resources during the duration of the projects. Resource allocation make your project organized. This process is essential to project success but resource consumption can sometimes be underestimated.

Calculating Resource Utilization Formula

Monitoring the use and efficiency of a team helps a project manager identify key performance metrics to improve resource planning. This analysis helps determine the amount of time that’s being over-utilized and underutilized, depending on the job. Overuse can cause employees to burn out. Underutilisation can cause delays that have already occurred.

In general resource utilization formulas, divide the actual or allocated duration by the resource capacity. Project management can modify the formula to determine the utilization rate in Hour days and percentages.

Jira Workload Management with ActivityTimeline

ActivityTimeline ensures that every team member is in the right place as it shows who is doing what and when. There are several ways to receive a complex view, so we’ll start with its planning dashboard where we can find all of the projects with the related tasks, as well as all teams with users.

Every user has their own workload indicator showing the actual Jira workload of the user. The indicator has multiple options so you can choose between different values:

  • Show the user’s workload

  • Show the user’s availability

  • Show the user’s workload and work logs

All of the aforementioned modes help to understand Jira resource utilization from different sides. Teams also have the workload indicator with different workload indicator types.

So, choose the needed values, and scopes, understand the actual workload, and prevent resource work underload or overload. Stay on the same page with your teams.

Creating the Resource Utilization Report

ActivityTimeline also provides an advanced reporting section with a great variety of reports. To create a resource utilization report manager need to select one of ActivityTimeline’s report.

Resource Utilization Report provides a great insight into the capacity of your team. The Resource Utilization Report is one of our clients’ favorite reports. It’s pretty simple to use and helps to get a clear picture of Jira resource utilization for different time periods. Choose the needed data to reflect and generate a quick report which can be exported as an Excel file.

Resource utilization report in Jira

The Team Utilization Report allows for comparing the utilization on individual and team levels. Managers can see the available hours and fill in the blanks.

Team utilization report in Jira

For a more detailed view of which tasks performed faster, and which performed slowly and are the bottleneck for the project, managers can create the Resource utilization per task to see the user’s workload for each assigned task.

Resource utilization per task in Jira
With the help of the ActivityTimeline Jira workload management becomes effortless and simple. Discover other possibilities of workload planning here – How to Understand the Daily Workload of Users?

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