How to Manage Geographically Dispersed Teams?

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July 30, 2020
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August 11, 2020

How to Manage Geographically Dispersed Teams?

Modern world is used to remote work and teams dispersed all around the world. There are many ways of remote management for companies of all sizes: small, medium-sized businesses and huge corporations.

It is very common, that people of the same team are in the different corners of the world so there is a strong need in the proper management and synchronization.

Remote Management in Jira 

Despite being a great instrument for different operations which arise during the working process, it’s not easy to manage a remote team in Jira.

It’s impossible to recognize the individual’s location which may lead to misunderstanding and inability to set the proper holiday schemes, confusion with the time zones, issues with synchronization and problems with communication.

Managing Remote Teams with ActivityTimeline 

ActivityTimeline provides a possibility to manage dispersed teams efficienlty.  

Managers often face a problem of finding the right resources to handle some tasks, and in case of dispersed teams, this task is getting even more complicated, because people are not in the same office, you cannot get acquainted with all of them personally. In such situation you must rely on the software to help you find the right resources.

ActivityTimeline allows to find the needed person or team quickly. If you have your Dynamic teams setup, you can easily find people with a needed skill or position. Just create a postion, assign it to employees and after some confuguration with Dynamic Teams, app will automatically create the right team based on position.  

So, every time you need to find someone for the development work, just choose a Developer’s team and all of the developers will be automatically added to this team. In such a way, you will be able to see how each of them is loaded and has a time to take more work.

It doesn’t matter whether employees are located in the same country or city, you can quickly find a needed person to complete some tasks.

The other way is to create teams, based on location – geographical ones.  It is very flexible to manage such teams with the help of ActivityTimeline as you will see all of the team members based in the same place. User can also create dynamic teams for this objective, but in combination with the “Skills” feature. Create skill  with the name of the specific country and assign to individuals who live there. After that create dynamic teams based on such skill.

The same person can be in both general and geographical teams. After the aforementioned configuration, teams will be set up automatically. For example, Freya Müller is located in Germany and works as a QA Engineer. She is included in QA team, based on position, but if you need to have members of German team, just choose it and Freya will  also be included to that team, as she has a skill label – Germany.

Reporting and Remote Teams 

With the help of the ActivityTimeline users can create various reports for teams of every type.

When you manage remote teams, it’s hard to see whether people in a specified region are over or under loaded. One of our reports helps with this issue.

For example, if you know that there still is some space in Indian office, but you see that all people are fully booked there, you can make a decision to hire additional people for this office.

You will also receive a better understanding and comparison of the workload of various offices and will be able to understand which office need more or less work.

Holiday Management for Dispersed Teams

Holiday management is an integral part of our working life and we cannot omit the fact that we need to set up a proper holiday schemes in order not to disrupt the workflow. Case with dispersed teams is very common and it’s easy to visualise holidays for teams on the Timeline.

We can create custom holidays for teams based in different locations and assign those holidays to specific team. After that, even if persons are in the same general team, for example “International Team”, timeline will reflect the right holidays for each of them.

In order to discover how to set up holiday schemes with ActivityTimeline check out our previous article with useful tips and manage your teams even more effective.

ActivityTimeline removes all borders and makes teams feel, that they’re just sitting in the office, despite being far away from each other.



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