Jira is a widely used project management system. The system can also support several integrations such as Jira Holiday Calendar aka Jira Holiday Scheme.
Since we introduced a new version of the ActivityTimeline 6.0 release we had a big change for managers - a data import from Tempo like holiday schemes, users, teams, and user positions.
We created a feature Holiday Schemes with the ability to import schemes from Tempo Timesheets and Jira Advanced Roadmaps (Portfolio). We improved the usability of users' skills and positions and created new Timeline scope.
Let's take a closer look at all features.
How do I set up a Holiday calendar in Jira?
How can I start my own Holiday Calendar in Jira?
Nowadays Jira doesn't support events like Holidays.
Why integrate Jira's ActivityTimeline plugin with Tempo calendar and Advanced Roadmaps calendar of holidays?
Jira is a complex software tool that helps a company to manage their work and schedule to maximize productivity. The application provides the ability to manage bugs easily and effectively. But besides work, we need to track our leaves and holidays.
And such tool as ActivityTimeline allows employers to manage employees' holidays according to their geographical location, religions, and other factors due to creating different Schemes. All Holiday calendars are in one place.
And the biggest change that simplified the use of the Holiday Scheme feature is integration with the Tempo calendar and Advanced Roadmaps (Portfolio) calendar. The benefit of this solution is better tracking and planning with complete data in one place.
Resource planning becomes more productive when you can import and collect all data in ActivityTimeline. How to integrate Tempo and Advanced Roadmaps with ActivityTimeline read in the paragraph below.
A simpler process for employees, management, and HR
Three major groups of people who play important roles in the management and maintenance of the holidays in the company could benefit from Vacation Management System for Jira.
HR Management
HR staff can define holidays as a deadline. HR managers have many activities tied to holidays. Holiday Calendar helps to be prepared for different types of events.
Supervisor or PM
For Project Managers holidays should be taken into account during project capacity planning. Applying Holiday Schemes is crucial during task planning.
Employees
We all need planning outside of work as well. And ActivityTimeline represents a great visualization in it. To track tasks and holidays are needed for managers and for employees.
Holiday Schemes for Jira. Explore the possibilities of the Calendar
If the company uses Jira, implementing the holiday management functionality is very easy. Just use the ActivityTimeline plugin. Companies whose Atlassian solutions don't exist can also read the article. Atlassian has always been an excellent choice in managing business processes.
1. Timeline scope – Quarter Weekly scroll and Monthly Daily scroll:
Quarter Weekly scroll makes use of a Dashboard handier. It's a second implemented scroll after the Month Daily scroll.
A scroll will allow you to schedule for a long period of time.
Calendar Scope:
2. How do I account for holidays in Jira? Holiday Schemes management
The users with administrator permission are able to create the Holidays Schemes. This Holiday Calendar schemes can be applied to one or several teams. Nowadays distributed teams are the common practice in international companies. One team can be located in different locations and even countries.
With this feature, we advanced ActivityTimeline in team management and collaboration for the distributed teams.
Holiday Calendar Settings:
- Import Holiday Schemes from Tempo Timesheet and Advanced Roadmaps:
Import holiday calendars from Tempo and Advanced Roadmaps just with one click. This option is enabled for users with administration permissions.
Import data from Tempo, Jira, and Advanced Roadmaps:
In addition, this feature for the effortless way to manage teams is an import data from Tempo. Let's take a quick look at the possibilities of this implementation.
- Load users from Jira group(s) or Tempo Team(s):
ActivityTimeline supports import users from Jira groups and Tempo Team(s). You can import users on the ActivityTimeline setup step or at any time on your Refresh Users page as an Admin.
All users from Tempo Team(s) and Jira groups will appear in your Users page list.
- Import teams and user positions from Tempo:
User positions are loaded along with Tempo teams automatically. Positions are set to users on the Users page that were created in Tempo.
- Easily Importing worklog records – Integration with Tempo Cloud:
ActivityTimeline supports integration with Tempo Cloud to load work log records that were submitted through the Tempo Cloud user interface. Worklog records will be synchronized and will appear on a Dashboard after Tempo Cloud integration. The system will load new work logs by default.
You will have a more complete view of users' involvement.
To read more about how to integrate ActivityTimeline with Tempo Cloud: Tempo Cloud Integration instructions
And about how to integrate ActivityTimeline with Advanced Roadmaps (Portfolio): Advanced Roadmaps (Portfolio) Integration instructions
For better user management we have some features described below.
Improved Users Management:
Added new features:
- inline edit of user skills and position;
Now you can add user skills and positions right on a users list on the User page (for the Admin role).
- advanced user search by skill & availability:
The “Advanced Search” option helps you to find the right user as needed.
- displaying of user availability (per month, in percentage) on Person Card:
A quick way to find out user availability for the entire month.
- possibility to select multiple teams or no teams in the Team drop-down:
A more flexible way to view the users in different teams: select one or more teams to display on the Dashboard.
- Add the “Only Me” team to the dashboard drop-down (like in reports):
To track your own activities select the “Only Me” team. You can generate reports for yourself only as well.
To unite all this data the Reports would be useful in this process.
Improved Reports:
- Improved Availability report configuration (per Skills and Position):
We added two more options to sort by in the Availability Report: Skills and Position.
- Improved Timesheets reports to highlight days of incomplete worklogs:
To control the overcomplete or incomplete tasks with Timesheets reports we added one improvement: generate any of the Availability reports and check what tasks have incomplete worklogs by color highlights. Overcomplete tasks are colored red (light red) and incomplete tasks are colored green (yellow).
Little features for Dashboard activity:
- Possibility to completely unlink the “Assignee” issue field from a timeline:
- Added bulk approve/unapprove of Placeholders and Bookings:
New Bulk Approve option in “Bulk Reschedule” on the Extra tab.
- Automatic periodic user sync from Jira (configurable);
- Improved Auto-scheduler to schedule up to 500 issues at once;
- Export scheduled events of the whole team into the external calendar.
Read more about resource planning with ActivityTimeline in our article How to do Resource Planning in Jira using Apps?
You may also check ActivityTimeline and Tempo Planner features comparison in order to get a better understanding of the functionality of both apps.
Discover more information about ActivityTimeline on Atlassian Marketplace
