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How to Create Jira Time Spent Report?

Jira Time Spent Report is a valuable tool that provides actionable insights for enhanced project management. Keeping track of tasks, allocating resources, and ensuring timely deliverables requires precision and streamlined tools. One such tool that has gained prominence in project management circles is Jira. In the realm of project management, Jira has established itself as a powerful tool for tracking and managing tasks. One essential aspect of project monitoring is tracking the time spent on various tasks. This article delves into the process of creating a Time Spent Report, providing a step-by-step guide to help you effectively manage your projects.

Jira Time Tracking Report: Basics

The Jira time tracking reports are an important feature within the Jira software suite, designed to provide detailed insights into how much time team members spend on various tasks and projects. By offering a comprehensive breakdown of time allocations, this report empowers project managers to make informed decisions, distribute resources more efficiently, and identify potential bottlenecks in project workflows.

Why do We Need to Track Time Spent by Teams?

The time-tracking report holds significant importance in project management and task-tracking processes. This report provides a clear and detailed overview of the time that team members have spent on various tasks, issues, or projects within the Jira software. It offers valuable insights into resource allocation, task efficiency, and project progress. Here are several key reasons why time tracking report is essential:

Task and Project Tracking

The report helps PMs and team leaders monitor the actual time spent by team members on specific tasks, ensuring that projects stay on track and within the allocated timeframes.

Resource Allocation

By analyzing the time spent by each team member on different tasks, managers can better allocate resources and make informed decisions about workload distribution. This promotes a balanced workload and prevents burnout.

Efficiency Assessment

The report enables the assessment of task efficiency by comparing the estimated time with the actual time taken, like in the ActivityTimeline’s Planned vs Actual report presented below:

Planned vs Actual Report

This information helps identify bottlenecks, streamline processes, and improve overall productivity.

Performance Evaluation

Managers can evaluate individual and team performance based on the time spent on tasks. This allows for recognizing high performers and providing targeted support to those who may need it.

Budget Management

For projects with financial constraints, the time spent report helps in managing budgets by providing accurate data on resource utilization and potential overruns.

Accurate Estimations

Historical time data from the report aids in making more accurate estimations for future projects or tasks. This leads to better planning and a higher likelihood of meeting deadlines.

Client Communication

Sharing time spent reports with clients builds transparency and trust. Clients can see the progress made on their projects and gain insights into how their resources are being utilized.

Saved Timesheets in ActivityTimeline

Data-Driven Decision Making

The report provides empirical data that supports informed decision-making. Whether it’s deciding to reallocate tasks, adjust timelines, or optimize processes, the report’s insights are valuable.

Project Health Check

Reports act as a diagnostic tool for project health. They allow project managers to identify areas where projects might be lagging, and take corrective actions to get things back on track.

Continuous Improvement

Regularly reviewing time spent reports can help teams identify recurring issues, implement process improvements, and optimize workflows over time.

How to create a Jira Time Tracking Report

Jira offers various reports for project management and time tracking.

Jira Time Tracking Report

To generate a Jira time tracking report, follow these simple steps:

Access the needed Project: Log in to your Jira account and navigate to the project you wish to analyze.

Jira Projects

Find the Reports Menu: Click on the ‘Reports’ tab located at the left side panel of the project board.

Issues List in Jira

Choose ‘Time Tracking Report’: From the drop-down menu, select the ‘Time Spent’ option and Customize the Parameters, select the desired time frame, specific users, and relevant tasks.

Jira Time Tracking Report Configuration

Generate the Report: Click ‘Generate Report.

Time Tracking Report in Jira

Additional Jira Time-Tracking Integrations

Those users who seek more advanced time-tracking functionality can surf through the Atlassian Marketplace and find various time-tracking add-ons for Jira. There are lots of them, so each user can find something interesting and useful.

As an example, we can name ActivityTimeline – a resource planning and time-tracking tool for Jira, that is used by thousands of Jira users, is a Platinum Marketplace Partner and offers robust planning, reporting, and time tracking facilities.

Track Time with ActivityTimeline

The application enables teams to visually monitor their progress using interactive timelines, serving as a centralized platform to oversee Jira issues, multiple projects, and teams in a single place. All information remains fully synchronized with Jira.

ActivityTimeline Planning Dashboard

ActivityTimeline also presents advanced time-tracking and time-management capabilities. These functionalities empower users to log time, monitor how many hours were invested in specific tasks and projects, and formulate timesheets utilizing individual work logs. The timesheets encompass non-working days (such as sick leaves, vacations, holidays, etc.) and are exportable as Excel files.

With its user-friendly nature, intuitive interface, and diverse parameter options, generating timesheet reports becomes effortless. Furthermore, the app permits project managers to track project advancement and identify potential process bottlenecks.

ActivityTimeline’s Time Reports

Accurate time tracking cannot be imagined without advanced timesheets. You can easily report on logged hours with the app’s Timesheet Section.

Managers can track logged hours with the teams’ and users’ timesheets.

  1. Progress Timesheets

  2. Timeline Timesheets

  3. Detailed Timesheets

Let’s discuss each of them deeper.

Progress Timesheets

This particular timesheet presents the designated and recorded hours for teams/users across various scopes, enhancing it with a progress bar for visual representation. Simply select users or teams, choose dates, and generate the report with a single click!

Jira timesheet report by user in ActivityTimeline

Timeline Timesheets

The following report gains enhanced functionality by presenting a selection of user, project, and even epic timesheet templates:

Jira timesheet report in ActivityTimeline

As an illustration, within this report, a manager may aim to concentrate on individual users to grasp the amount of time each team member has dedicated to different projects. In this scenario, the project manager selects user timesheets and arranges them by project, requiring a few clicks to produce a comprehensive timesheet with the desired information:

Timesheet Jira tracking in ActivityTimeline

Detailed Timesheets

Discover the work logs of the specific user with the help of the Detailed Timesheets.

Detailed team timesheets in ActivityTimeline


To sum up, sing time-tracking reports empowers teams and project managers with a strategic advantage. These reports not only offer insights into task progression and resource allocation but also streamline communication and decision-making processes.

With the right time-tracking software like ActivityTimeline, teams can efficiently track time, monitor progress, and identify areas for optimization. As the digital landscape evolves, leveraging the capabilities of such reporting tools becomes essential in achieving seamless project management and successful outcomes.


How to record the time spent in Jira?

To report the time spent in Jira, you can navigate to the specific task or issue, click on the “Log Work” button, and input the amount of time you’ve worked on the task. This helps in accurately tracking and documenting the time spent on each task within the Jira platform.

How to check the total hours spent in Jira?

To view the total hours spent in Jira, you can utilize the built-in reporting features. Navigate to the relevant project or board, access the reporting section, and select the appropriate report. Or use Jira add-ons with advanced reporting and time-tracking features like ActivityTimeline.

How can I monitor the time dedicated to a project?

To track the hours spent on a project, you can use time-tracking tools or software like Jira. Assign specific tasks to the project in Jira, log the time spent on each task using the “Log Work” feature, and the system will accumulate the hours for the entire project, providing you with an accurate record of time allocation in the time-tracking reports.

Where can the time tracking report be located within Jira?

The time tracking report in Jira can typically be found within the reporting or analytics section of the platform. Navigate to the project or board you’re interested in, look for reporting options, and select the relevant time-tracking report. This report should provide a comprehensive overview of time spent on tasks and projects, aiding in effective project management and resource allocation.

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